In this article, we'll explain what timekeeping is and how you can register hours in Tripletex.
What is timekeeping?
Timekeeping is registering the number of hours you have worked. The timekeeping creates the foundation of your salary payment.
In the timesheet, you keep track of hours for various activities that are available to employees. It could be the name of the department or team you work in, a project you are working on, or an overtime activity, e.g. «overtime 50%».
This is how you register your working hours in the time sheet:
- Go to «Time sheet > Time sheet» in the main menu.
- Choose the desired period and activity, for example, «Administration».
- Enter the number of hours you worked. You can also add a comment here.
- Add multiple rows if you are recording hours on multiple activities on the same day, or the same week.
Are you recording hours on a project for forward billing? Read more here. (This article is not translated yet)
Did you know you can record hours in the Tripletex app as well?
Do you want to learn more?
This is how you record hours with a time clock (stopwatch)
Frequently Asked Questions
Why can't I delete/edit hours in the timesheet?
The timesheet will be locked in the following instances:
- The hours have been invoiced on a project. The hours recorded are then blue.
Credit the invoice to edit the hours, and send a new invoice. - The monthly time report is approved.
Look at «Timesheet > Monthly time report» in the main menu. If the boxes «Completed» and «Approved» are ticked on the employee and period in question, then the monthly time report is approved. Unapprove the monthly overview to make adjustments. - The time sheet is approved. Unapprove the monthly overview to make adjustments.
- The hours have been paid out on a salary payment.
The salary voucher must be reversed, then you need to unapprove the monthly overview to make adjustments.
The holiday/flexitime balance in the monthly time report is not correct. How can I correct it?
To get the correct holiday/flexi-time balance, the correct starting balance needs to be registered. This is how you register it:
- Go to «Company > Employees» in the main menu.
- Click on the employee, and go to the tab «Employment»
- Look at the sections «Flexitime balance» and «Holiday balance».
If an employee has registered hours before their start dates, this will affect the flexi time balance. You can reset the flexi balance to zero on the employment date. This is how you fix it:
- Go to the employee details.
- Go to the tab «Employment» and register the employee start date in the «Flexitime balance» section.
- Click on «New row» to register the date, this button is below the column «From date». Register the date in the «From date column», and «0» underneath the «Flexitime balance (hours) column.» The flexi-time balance is now corrected to zero on the hiring date.
Read more about flex time here (This article has not been translated yet)
How can I update the holiday balance in the monthly time report if the employee has used vacation days?
The holiday allowance updates automatically when the employee registers their holiday in the timesheet.
If you want to update the holiday balance without recording hours, you need to do the following:
- Go to «Company > Employee» in the main menu.
- Click the correct employee and go to the tab «Employment».
- See the subsection «Holiday balance». Here you can reset the holiday balance to zero from a given date.